A letter of warning is a document that is usually sent from an employer to an employee, stating their discontent with a reprehensible action with potential for reprimand. By writing this letter, the employer has a written record that the employee is aware of the current situation, and that they are aware of the penalties that are laid out in the letter.

Tips for writing a letter of warning

-          Be polite: even though this is a rather negative situation, don’t use aggressive words or threaten your employee. Remember, when this issue is resolved, they may still be your employee, and you will want a porfessional relationship with them

Sample letter of warning

Lori J. Thomas

1213 Joy Lane
Anaheim, CA 92801

Dear Mr. Thomas,

This letter is a written record of the meeting we engaged in on January 4^th, 2009, after your issue with human resources. We identified the following breaches of employee conduct in the action you took:

Section 3. a)

Section 5 c)

Section 8 f)

I would like to put you on notice that your action are being watched, and that any further violations of the companies employee policy may result in your termination. Please be extra careful in the way you conduct your self from now on.

Santoro Sanitation