A letter of payment is a letter that accompanies a payment for a product or service previously acquired. For example, if your business bought 30 new computers, and the payment was due on November 30th, you would send a check or other form of payment, along with a formal letter of payment, to the business or individual you bought them from. The letter of payment specifies whom the payment is from and what the payment is for.
Tips for writing a letter of payment
- Make sure you state explicitly what the payment is for
- Make sure you include the transaction information in your letter to make it easier for the recipient to process.
Sample letter of payment
1998 Hill Haven Drive
Fort Hood, TX 76541
Dear Garrison Computers,
Enclosed you will find a check for the sum of $15,000. This payment is for the 30 computer workstations Home Computing Inc. received on November 1st, 2009, transaction #456533. This amount should be enough to pay all outstanding accounts Home Computing Inc. has with Garrison Computers
We thank you for your great service, and if we ever need any more computers, Garrison Computers is the first place we will order from.
Home Computing Inc.