A letter of denial is a letter that is sent to anyone whose request for something has been denied. For example, if someone was to request a leave of absence, but it was not possible to give them what they wanted, they would be issued a letter of denial from their boss.

Tips for writing a letter of denial

-          Give a specific reason as to why the writers request was denied

-          Use polite and professional language

Sample letter of denial

Dewey P. Clayborne

4023 Alexander Drive
Denton, TX 76201

Dear Mr. Clayborne,

We regret to inform you that your recent request for a leave of absence has been denied. After reviewing your request, we have determined that it would not be possible to accommodate your request at this time.

During the time you requested your leave of absence, out business experiences the highest level of volume throughout the year. It would just not be practical for us to give up one of our best workers during this time. We have trouble making it through this period every year, and without you, we don’t think we would be able to make it through.

We strongly suggest you resubmit your request, but with a different time period attached.

Sincerely,

The Management