A letter of admonition, sometimes called a letter of reprimand, is a letter that is issued to employees of a business when they engage in actions that are contrary to their expected behavior. Examples of this include employee misconduct, violations of the employee code of conduct, or engaging in any other activity that is deemed harmful by management. A letter of admonition states the specific violation as well as the punishment the employee will receive.
Sample letter of admonition
Shannon G. Bain
3364 Joseph Street
Brookfield, WI 53045
RE: Employee Misconduct
August 5th 2009
Dear Miss. Bain
It has come to our attention that on August 4th, 2009, you engaged in an act that violated the employee code of conduct Section 5. a). This act was witnessed by at least 3 managers and was caught on surveillance camera in Building 3b.
This has not been the first time that you have been in violation of that section. Therefore, you leave us no choice but to suspend you for 5 days without pay.
You are expected to vacate the premises immediately and return to work on August 10th, 2009.
If you have any questions or concerns, talk to your manager before you leave.