How to write a letter of acceptance





When you accept a job offer, confirm the offer and your acceptance in writing. Many companies do not use employment contracts, so if you are not given a contract, or the offer is not made in writing, your acceptance letter will document the terms and other particulars. This way, you have written proof of your position in case a dispute should arise. If the offer is made verbally, take notes on what is said. Repeat back what you hear to make sure you have heard it correctly. Then sum it up in a letter to your new boss. Keep a copy for your files, and confirm both receipt of the letter and agreement to its terms and conditions. Tips for Accepting Job Offers • Express your gratitude multiple times. • State all agreed-upon terms of employment that are important to you (e.g., having a company car). • Start the relationship off on a positive note. • Do not discuss specific work issues or problems. Save that for when you start the job. Handy Phrases: Thanks; I’m delighted; I am happy to accept; This is a great opportunity. Sample Acceptance Letter: Dear Mike: Thanks for your call the other night. To get right to the point, I am thrilled to be offered the advertising manager position and am delighted to accept. To sum up our discussion: • I will be responsible for managing Kresge Engineering’s marketing communications program, including trade advertising and the content on the Web site. • My salary will be $47,000 a year plus a performance bonus to be determined after my 6-month review. • My immediate supervisor will be you. • Kresge Engineering will pay all my moving expenses from Baltimore to Wichita. • I will have a private office equipped with a PC and fast Internet connection. Mike, I am excited about this opportunity and looking forward to working with you, beginning on May 1. Thanks again for your confidence in me. I, too, am confident that together we can achieve a significant increase in Kresge’s return on its advertising investments. Sincerely, Wayne Roberts

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