GATHER INFORMATION

In order to write an effective letter and save time in doing so. You need to have all your information at hand, such as copies of previous correspondence on the topic, customer records, service orders, and so on. If you don’t have all the information you need, do the necessary research. For instance, if you are answering a technical question for a customer, and you do not know the answer, ask someone in engineering to explain it to you. Or if you are writing a letter to your insurance company explaining.

The 3-Step Writing Process

Often when people write, they’re afraid to make mistakes, and so they edit themselves word by word, inhibiting the natural flow of ideas and sentences. But professional writers know that writing is a process consisting of numerous drafts, rewrites, deletions, and revisions. Rarely does a writer produce a perfect manuscript on the first try. The task ideally should be divided into three steps: writing, rewriting, and polishing.

1. Writing. Most professional writers go through a minimum of three drafts. The first is this initial “go with the flow” draft where the words come tumbling out.
When you sit down to write, let the words flow freely. Don’t worry about style,
syntax, punctuation, or typos — just write.You can always go back and fix it later.
By “letting it all out,” you build momentum and overcome inhibitions that block
your ability to write and think.

2. Rewriting. In the second draft — the rewriting step — you take a critical look at what you’ve written.You edit for organization, logic, content, and persuasiveness. Using your PC, you add, delete, and rearrange paragraphs.You rewrite jumbled passages to make them clear.

3. Polishing. In the third draft, you give your prose a final polishing by editing for
style, syntax, spelling, and punctuation. This is the step where you worry about
things like consistency in numbers, units of measure, equations, symbols, abbreviations, and capitalization.

why you think they were wrong in refusing to pay for your treatment, it really helps to have all the facts in front of you — dates and costs of your exams, test results, doctors seen, and a copy of your policy, so you can reference the part that supports your argument.